Bins are the core unit of inventory in Backstock. This guide covers everything you need to know about creating, editing, performing actions on, and managing individual bins in BuyerKiosk.

Adding a New Bin

To create a single bin:

Click the Add Bin button in the action toolbar on the Backstock home page
Fill in the following fields:

Field	Required	Description
Bin Name	Yes	A descriptive name like "Bin #101" or "Summer Dresses"
Main POS Category	Yes	Select the primary POS subcategory from the dropdown. Start typing to search.
Additional Tags	No	Select extra categories to cross-reference the bin. You can pick both POS subcategories and custom categories.
Location	Yes	Choose which storage location this bin belongs to
Creation Date	Yes	The date the bin was created -- this sets the initial age date

Click Add Bin in the modal footer

The new bin appears in the table immediately.

Tip: The Main POS Category is required because it ties the bin to your point-of-sale system for replenishment tracking. Additional Tags are optional and help with filtering and organization.

The Manage Bin Modal

Click the gear icon (Manage) button on any bin row to open the Manage Bin modal. This modal has five tabs:

Edit Bin Tab

Change the bin's basic properties:

Bin Name -- Rename the bin
Location -- Move the bin to a different storage location
Main Category -- Change the primary POS category
Other Categories -- Add or remove additional tags
Age Date -- View or change the bin's age date using the date picker

Actions Tab

Record what is happening with the bin's contents:

Click Add Action to add an action line
Select the action type:

Action	What It Means
Added	Items were added to this bin
Removed All	All items of a specific category were removed
Removed Some	Some items of a specific category were removed
Removed Everything	The entire bin was emptied of all contents

For add/remove actions, select the category the action applies to
Under Quick Category Change, you can update the main category and other tags without recording a separate action
Select the Employee performing the action
Optionally check Reset Age Date to today to restart the aging clock
Click Save Changes to commit everything at once

Tip: When you perform a "Removed Everything" action, the system automatically clears all categories from the bin. This is useful when a bin is completely emptied and will be refilled with different inventory.

Notes Tab

Add free-text notes visible to all team members:

Type notes about the bin's contents, condition, or special instructions
Click Save Changes to save
Notes are visible to anyone who opens this bin's Manage modal

Audit Tab

Record physical inventory audits:

Last Audit section shows when the bin was last audited and by whom
Inventory Info shows the current item count and estimated value
Record New Audit section lets you log a new audit with:
- Item Count -- How many items are in the bin
- Estimated Value -- Total dollar value estimate
- Audit Notes -- Any observations
- Audited By -- Who performed the audit
Click Record Audit to save the audit record

History Tab

View a chronological log of everything that has happened to this bin:

Column	Description
Date	When the action was performed
Employee	Who performed it
Action	What was done (Added, Removed All, Removed Some, Removed Everything)
Category	Which category the action applied to

The history shows the most recent 100 actions.

Reprinting Labels

Each bin has a barcode label for scanning. To reprint:

Click the printer icon on the bin's row in the table
Select how many labels you need (1-10)
Click Reprint Labels

The label job is sent to your connected label printer.

Tip: You can also print labels for multiple bins at once using the Bulk Create feature or by selecting rows with Shift-click and using the print function.

Hiding and Reactivating Bins

Hiding a Bin

When a bin is emptied, you can hide it to declutter the table:

Open the Manage Bin modal by clicking the gear icon
At the bottom-left of the modal, click Hide Bin
The bin disappears from the main table

Hidden bins are not deleted -- they retain all their history and can be brought back at any time.

Warning: The Hide Bin button only appears for bins that have been used (have at least one action recorded). Brand new bins cannot be hidden -- delete them instead if they are not needed.

Reactivating a Hidden Bin

There are two ways to bring back a hidden bin:

Method 1: Barcode Scan Scan the bin's barcode label. If the bin is hidden, the system prompts you to reactivate it.

Method 2: Search Type the exact bin name in the Quick Search bar. If no visible bins match but a hidden bin does, the system asks if you want to reactivate it.

In both cases, click Yes, reactivate it to restore the bin to the active table.

Deleting a Bin

To permanently remove a bin:

Click the red X icon on the bin's row
Confirm the deletion when prompted

Warning: Deleting a bin is permanent. All action history for that bin is lost. If you want to keep the history, use Hide Bin instead.

Performing Quick Actions from the Workbook

Bins can also be managed from the Workbook panel without leaving the main workspace:

The Workbook's Backstock panel shows Bins to Pull based on active events or aging
You can perform quick actions like empty, add, remove_some, or remove_all directly from the panel
Changes sync back to the Backstock dashboard automatically

Action Types Reference

Action Code	Name	Description
0	Removed Everything	Bin was completely emptied -- all categories are cleared
1	Added	Items of a specific category were added to the bin
2	Removed All	All items of a specific category were removed
3	Removed Some	Some items of a specific category were removed
6	Added Items	Items were added with category merging (tags are added, not replaced)

Troubleshooting

I cannot find the Manage button

The gear icon appears in the Edit column (second column) of the bin table. If you do not see it, check that the Edit column is visible using the Column Visibility button.

The bin's age did not reset after an action

The age only resets if you explicitly check the Reset Age Date to today checkbox in the Actions tab before saving. Performing an action alone does not reset the age automatically.

I accidentally deleted a bin

Unfortunately, deletion is permanent. In the future, consider using Hide Bin for bins that might be reused. Hidden bins can always be reactivated.

Backstock Overview -- Understanding the Backstock dashboard
Bulk Bin Creation -- Creating many bins at once
Categories & Locations -- Managing where bins live and how they are organized
Events & Aging -- Seasonal events and aging reports

Managing Bins