The Daily Close Reports page gives you a complete end-of-day snapshot for your store -- sales totals, buy activity, labor costs, cash counts, and checklist completion. Use it to review any day's performance and spot discrepancies before they become problems.
The Close Reports dashboard showing the calendar, recent reports list, and today's report detail.
Accessing Close Reports
Open your admin panel and click Reports in the left sidebar.
Select Close Reports from the menu.
The page loads with today's report (if available) or the most recent report on file.
Note: Close reports are generated automatically at the end of each business day when a manager closes out the register and completes the closing checklist. If no report exists for today, the dashboard displays the most recent available report instead.
Page Layout
The Close Reports page is divided into two main areas:
Area | Location | Purpose |
Calendar & Recent Reports | Left column | Navigate to any date; see the last 7 reports at a glance |
Report Detail | Right column | Full breakdown of the selected day's data |
Using the Calendar
The calendar widget in the upper-left corner shows the current month. Days that have a close report are marked with a colored dot indicator.
How to navigate:
Click any highlighted date to load that day's report
Use the left/right arrows to move between months
The calendar automatically fetches available dates when you change months
Date indicators:
Dot present -- A close report exists for that date
No dot -- No report was filed (store may have been closed, or the day was not yet closed out)
Recent Reports List
Below the calendar, the Recent Reports panel shows the last 7 reports in reverse chronological order. Each entry displays:
Date -- The report date
Net Sales -- Dollar amount of net sales for the day
Buys Count -- Number of buy transactions processed
Discrepancy Badge -- A warning indicator if the report has a cash variance or other issue
Click any entry in the list to load its full detail in the right column.
Tip: The discrepancy badge appears when a cash variance exceeds the normal threshold. This is a quick way to find days that need attention without opening each report individually.
Report Detail Sections
When you select a date, the right column loads the full report broken into clearly labeled sections.
Sales Summary
Four cards at the top provide the day's sales overview:
Card | What It Shows |
Net Sales | Total sales after returns and adjustments |
Gross Sales | Total sales before any deductions |
Sales Count | Number of individual sale transactions |
Avg Sale | Average transaction value (Gross Sales / Sales Count) |
Buys
The Buys section tracks what your store purchased from customers that day:
Card | What It Shows |
Buys Count | Number of buy transactions completed |
Buy Cost | Total amount paid to customers |
Buy Retail | Estimated retail value of items purchased |
Outstanding | Amount still owed (e.g., store credit not yet paid) |
The relationship between Buy Cost and Buy Retail gives you a quick read on the day's buying quality. A healthy ratio means you are acquiring inventory at good margins.
Labor
The Labor section appears when labor tracking is enabled for your store:
Card | What It Shows |
Labor % | Labor cost as a percentage of net sales |
Labor Cost | Total dollar amount spent on labor |
Hours Worked | Total hours worked by all employees |
Tip: Most resale stores target a labor percentage between 15-25%. If your labor percentage consistently exceeds 30%, consider adjusting staffing levels or reviewing scheduling.
Cash
The Cash section appears when cash management is enabled. It tracks register and safe activity:
Card | What It Shows | What to Watch |
Paid In | Cash added to the register | Deposits, starting cash |
Paid Out | Cash removed from the register | Buy payouts, bank drops |
Variance | Difference between expected and actual cash | Should be $0; color-coded by severity |
Safe Balance | Current safe total | Compare to expected levels |
Variance color coding:
Green -- Zero variance (exact match)
Yellow -- Small variance (under $5.00)
Red -- Large variance (over $5.00) -- investigate immediately
Warning: A red cash variance means the actual cash count does not match what the system expected. Common causes include missed transactions, counting errors, or unrecorded paid-outs. Review the day's transactions to identify the source.
Checklists
The Checklists section shows the status of the day's opening and closing procedures:
Opening Checklist:
Shows whether the opening checklist was submitted
Displays the submitter's name
Includes any comments left by the opener
Closing Checklist:
Shows whether the closing checklist was submitted
Displays the submitter's name
Includes any closing comments
Task Summary:
Shows completed tasks vs total tasks (e.g., "8 / 10")
Color-coded: green if all tasks are done, yellow if some remain
Day Close Info:
Shows who officially closed the day
Includes any closing comments from the manager
Viewing Historical Reports
There are three ways to view a report from a past date:
Calendar -- Click any date with a dot indicator
Recent Reports list -- Click any entry in the sidebar
Direct navigation -- The date is part of the URL, so you can bookmark or share specific report dates
When navigating to a date with no report, the system displays a message indicating no report is available for that date.
Understanding the Data
What Makes a "Good" Day?
Use these benchmarks as starting points (adjust for your store's size and market):
Metric | Healthy Range | Concern Threshold |
Net Sales | At or above daily goal | More than 20% below goal |
Labor % | 15-25% of net sales | Above 30% |
Cash Variance | $0.00 | Any amount over $5.00 |
Buys Count | Varies by store | Zero buys on a regular business day |
Avg Sale | Stable or growing | Declining trend over multiple days |
Spotting Patterns
Review reports across multiple days to identify trends:
Declining net sales over consecutive days may indicate inventory, pricing, or traffic issues
Rising labor % without corresponding sales growth suggests overstaffing
Repeated cash variances point to training needs or process gaps
Missing checklists indicate accountability gaps in opening/closing procedures
Troubleshooting
No Report Shows for Today
The day has not been closed yet. A report is generated when a manager completes the closing process.
Check that the store's timezone is set correctly in store settings.
Report Shows Wrong Data
Reports reflect data as of the time the day was closed. Transactions entered after closing will appear on the next day's report.
Voided transactions after close do not retroactively update the report.
Calendar Shows No Dates
Verify you are looking at the correct month and year.
If the store is new, reports only exist from the date the store started using BuyerKiosk.