Scheduling Settings is where you configure how your store's scheduling system works — from choosing your scheduling provider and clock-in rules to overtime calculations, payroll settings, policies, and position management.

The Scheduling Settings page with all configuration sections.

Getting There

Navigate to Scheduling > Scheduling Settings from the admin sidebar, or click the gear icon on the Schedule Calendar page.

Settings Sections

The settings page is organized into six sections:

Section	Purpose
Provider	Choose your scheduling system
Clock Rules	Configure time clock behavior
Overtime	Set overtime calculation rules
Payroll	Work week and rounding settings
Policies	Open shift and reassignment rules
Positions	Manage employee positions/roles

Scheduling Provider

Choose which scheduling system powers your store:

Provider	Description
None (Scheduling Disabled)	Turns off all scheduling features
BuyerKiosk Native	Built-in scheduling with full feature set (recommended)
When I Work	Integration with WhenIWork third-party scheduling
Homebase	Integration with Homebase third-party scheduling

Tip: BuyerKiosk Native gives you access to all scheduling features including AI generation, templates, overlays, and the mobile app.

Time Clock Rules

Grace Periods

Setting	Default	Description
Clock In Early	15 min	How early employees can clock in before their shift
Clock In Late	15 min	Grace period for late arrivals before flagging
Clock Out Late	30 min	How long after shift end before auto-clock-out

Manager Override Requirements

Checkbox	What It Controls
Require manager override for clock actions outside window	Employees clocking outside grace periods need manager approval
Require manager override for unscheduled clock-in	Employees without a scheduled shift need manager approval to clock in

Overtime Rules

Jurisdiction Selection

Select your Country (United States or Canada)
Select your State/Province to load the standard overtime rules for your area

Rule Type

Option	Description
Standard rules for jurisdiction	Uses the legal overtime requirements for your selected state
Custom overtime rules	Define your own thresholds for weekly overtime, daily overtime, and double-time

Payroll Settings

Work Week

Setting	Options	Description
Start Day	Sunday-Saturday	Which day begins your work week
Start Time	Any time	What time the work week begins on the start day

Rounding

Setting	Options
Payroll Rounding	No Rounding, Nearest Increment, Round Up, Round Down
Rounding Increment	1 min, 5 min, 6 min (1/10 hour), 15 min (1/4 hour), 30 min (1/2 hour)

Tip: Most stores use Nearest Increment with 15 minutes (1/4 hour) rounding.

Policies

Open Shift Claiming

Policy	Description
Require Manager Approval	All open shift claims need manager approval (most control)
Auto-Approve Qualified	Automatically approves claims from employees with matching position skills
First Come, First Served	First employee to claim is automatically assigned (fastest)

Shift Reassignment

Setting	Description
Allow Direct Reassignment	Managers can directly reassign shifts without employee consent

Positions

Manage the positions/roles available in your store's scheduling system:

Default Positions

Position	Description
Owner	Store owner
General Manager	Full store management
Store Manager	Day-to-day management
Shift Lead	Team leadership during shifts
Buyer	Processes buy transactions
Sales Associate	Floor sales and customer service

Managing Positions

Add Position: Click + Add Position to create a new role with a name and color
Edit: Click the edit button to change a position's name or color
Deactivate: Positions can be deactivated (but not deleted if employees are assigned)

Tip: Position colors are used on the Schedule Calendar when Color by Role is selected.

Saving Changes

After making changes to any section:

Click Save Settings at the bottom of the page
Or click Reset Changes to revert to the last saved state

Warning: Changing overtime rules or payroll settings affects how hours are calculated going forward. Review existing timesheets after making changes.