The Timesheets page lets you review, approve, and manage employee time records. Track scheduled vs. actual hours, identify overtime, edit individual punches, and export payroll data — everything you need for accurate time tracking.

The Timesheets dashboard showing the weekly summary with employee cards and approval controls.

Navigate to Scheduling > Timesheets from the admin sidebar, or click the Timesheets link at the top of the Schedule Calendar page.

The top of the page displays key metrics for the selected period:

Tip: In 2-week view, totals display with two decimals so the KPI numbers line up exactly with the per-row Wk 1 / Wk 2 / Total columns. The 1-week view uses one decimal for a cleaner read.

Use the 1 Week / 2 Weeks toggle to the right of the date navigation to switch between a single-week view and a two-week pay-period view. Both views read the same underlying time data — only the aggregation and column layout change.

The header in 2-week mode shows "Pay Period of {date}" with the full 14-day range and the 2 Weeks button active.

Tip: Use 2-week view to quickly spot employees whose hours look uneven across the pay period — for example, 38 hours in Week 1 and 6 hours in Week 2 is often a missed-punch warning.

Use the tab filters to quickly find what you need:

The columns vary depending on the pay-period view:

A yellow ? N notes badge next to an employee's name means they left notes on their punches that week — for example, asking you to adjust a late clock-in. It appears in both the 1-week and 2-week views.

Tip: The table shows both Actual (Gross) and Net (Payroll) so you can see total clocked time and actual paid hours side by side. The relationship is simple: Actual (Gross) − Break = Net (Payroll). The Net (Payroll) column is the figure that matches your CSV export — so if the on-screen hours ever look higher than the exported file, that's the unpaid break time being deducted, not an error.

Click the approve button on a specific employee's row to approve their timesheet for the week.

Click Approve All in the toolbar to approve all pending timesheets at once. This button is only active when there are pending timesheets.

If you need to make changes after approval, open the employee's timesheet detail page (click their name) and click the yellow Unlock button next to Approve. The timesheet returns to Pending so you can edit punches, then re-approve when finished.

Warning: Once a timesheet has been Exported, it can no longer be unlocked — the Unlock button disappears and the system refuses the change. If an exported week needs a correction, contact [email protected].

Click an employee's name or the detail button to open their full timesheet. The detail view shows:

When employees clock in or out from the Workbook, they can leave an optional Note for your manager — for example, "Forgot to clock in — got here at 9:00." This gives you a written record of every adjustment request when you review payroll.

Tip: Notes never change any times on their own. The employee's note and your edit note together document what was requested and what you changed.

From the timesheet detail view, you can:

Note: Punch times must be in the past. The system rejects a future-dated punch time ("Punch time is in the future — check the date") — this protects you from accidentally saving a punch on the wrong month or day.

Tip: All punch edits are recorded in the Audit History for accountability.

Only approved timesheets are exported. Pending timesheets are never included in a payroll file, so approve every week you want to pay before you export. If someone worked during the range but their timesheet isn't approved, the export stops and lists them so nobody goes unpaid by accident. You can approve them and try again, or confirm to export without them.

Important: Timesheet weeks follow your store's Work Week Start Day, set under Scheduling > Settings. If your weekly or biweekly pay period does not start on Monday (for example, a biweekly payroll that runs every other Thursday), set Work Week Start Day to match before you export.

Timesheets has two export buttons in the toolbar:

Click Export CSV to download the visible period. In both views the file contains the approved and already-exported timesheets for that period, and approved timesheets are marked Exported afterwards.

The CSV includes employee name, regular, overtime and double-time hours, and total pay.

Tip: You can re-export a week after it has been exported, for example if you lost the file. Re-exporting pulls the same numbers again without changing anything.

Click Custom Export… (sliders icon) to choose the range yourself.

The Custom Export window for weekly and biweekly stores, with quick-range buttons, date pickers and a live preview of the range.

Pick any date inside the start week and any date inside the end week. The text under each picker shows the real week it resolves to, and the blue box shows {N} weeks selected. The end must be on or after the start, and one export can cover at most 26 weeks.

If you pay twice a month, turn on Scheduling > Settings > Pay Period > Twice a month. Custom Export then works with exact dates instead of whole weeks:

Custom Export for a store paid twice a month, set to the Oct 1–15 pay period.

The file has one row per employee with the period's regular, overtime and double-time hours, total hours and total pay, plus a column with each day's hours so you can check them.

How weeks that cross the 1st or 16th work:

Approving a week that is still going. Pay periods often end in the middle of a work week. For example, if your week starts Sunday and the 15th is a Sunday, approve that week on the 16th and export the 1st–15th as usual. When you export the next pay period, BuyerKiosk will ask you to unlock and re-approve that week, because its later days weren't finished when it was first approved. This makes sure every day is reviewed before it is paid.

Tip: Approve a week only after the pay period's last day is over. If a week is approved before then, the export asks you to unlock and re-approve it, so hours worked later that day aren't missed.

Tip: The downloaded .csv file opens directly in Excel or Google Sheets and can be imported into payroll systems such as QuickBooks or ADP.

This is expected — the two columns measure different things. Actual (Gross) on the dashboard is total clocked time (clock-in to clock-out, breaks included), while the CSV exports Net (Payroll) hours with unpaid breaks removed. The difference is exactly the Break column: Actual (Gross) − Break = Net (Payroll). Compare the CSV against the Net (Payroll) column and they will match.