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Mastering the Queue: Your Complete Guide

The Queue is your command center for managing customer flow and buy transactions. This guide walks you through everything you need to know to work the Queue efficiently.

Written by Ryan VanVuren

The Queue is your command center for managing customer flow and buy transactions. This guide walks you through everything you need to know to work the Queue efficiently -- from understanding the different views to processing buys and managing wait times.


Understanding Queue Views

BuyerKiosk offers three different ways to view your queue. Click the view icons at the top of the queue to switch between them:

Queue header showing MPC buttons and view toggles

View

Icon

Best For

Classic

List icon

Quick scanning of all categories at once

Enhanced

Layer icon

Touch/tablet interfaces with search functionality

Kanban

Column icon

Large screens, monitoring workflow progression

Tip: Your view preference is saved automatically, so you'll see your preferred layout when you return.

Classic View

The default list view shows all queue categories in collapsible sections. Great for seeing everything at once.

Classic queue view showing queue items

Enhanced (Tabbed) View

Tabs across the top let you switch between categories. Includes a search box to find customers by name.

Enhanced tabbed view with search

Kanban Board View

Columns show the workflow from left to right. Perfect for large screens where you want to monitor the entire flow.

Kanban board view with columns

Queue Categories: The Customer Journey

Every buy moves through specific stages, shown as categories in your queue:

Remote Check-In

Customers who checked in digitally (via text link or app) appear here. They're holding their spot but haven't arrived yet.

Action: Click Check-In when the customer arrives to move them to Queued.

Queued

Customers who are checked in and waiting. This is where most customers start.

Actions available:

  • Start Sort -- Begin counting/sorting their items

  • Start Buy -- Skip sorting and go directly to processing

Being Sorted

A team member is actively counting and organizing the customer's items.

Action: Click End Sort when sorting is complete.

Sorted

Items have been counted and organized. Customer is ready for a buyer to make an offer.

Action: Click Start Buy to begin processing.

Processing

A buyer is actively working with this customer -- reviewing items, making offers, and completing the transaction.

Action: Click Complete Buy to finish the transaction.


Reading a Queue Item

Each queue entry shows important information at a glance:

Queue items showing Processing and Queued states

Element

What It Shows

Customer Name

Click to view full customer details and history

Timer

Time in queue (or time being processed)

Status

Current stage (Queued, Being Sorted, etc.)

Container Count

Number showing total bins the customer brought

Assigned Employee

Who's sorting or buying (with spinning or check icon)

Phone Icon

Green = can text, indicates SMS capability

Understanding the Icons

Icon

Meaning

Mobile phone

Remote check-in customer

Green phone

Customer can receive text messages

Red phone

No text messaging

Shopping cart

Customer is in-store

Pulsing red triangle

Active alert -- needs your attention!

Orange triangle

Previously cleared alert

Spinning icon

Employee actively working

Check icon

Work completed

Time-Based Color Warnings

Queue items change color based on wait time:

  • Green/Normal -- Normal wait time

  • Yellow -- Waiting longer than expected (usually 30+ minutes)

  • Red -- Critical wait time (usually 60+ minutes)

Warning: Red items need immediate attention to maintain good customer service!


Working the Queue: Step-by-Step Actions

Starting a Sort

  1. Find the customer in the Queued category

  2. Click the Sort icon (circular arrows)

  3. Select who is sorting in the modal

  4. Click their name to start

Start Sort modal showing employee selection

The customer moves to Being Sorted with the sorter's name displayed.

Ending a Sort

  1. Find the customer in Being Sorted

  2. Click the Complete Sort checkmark

  3. Confirm the remaining container count

  4. Click End Sort

The customer moves to Sorted, ready for purchasing.

Starting the Buy Process

  1. Find the customer in Queued or Sorted

  2. Click the Start Buy arrow icon

  3. Select who is buying in the modal

  4. Click their name to start

The customer moves to Processing. The timer now shows processing time instead of wait time.

Completing a Buy

  1. Find the customer in Processing

  2. Click the Complete checkmark

  3. Rate the experience (optional)

  4. Click Complete Buy

The transaction is finished and moves to Completed Buys.


Adjusting Wait Times (Minutes Per Container)

The queue displays estimated wait times based on your Minutes Per Container (MPC) setting.

To Change the MPC:

  1. Look for the MPC buttons near the top of the queue (e.g., 3, 5, 7, 10, 15)

  2. Click the number that matches your current processing speed

  3. The wait time estimates update immediately for all staff

Tip: Adjust MPC when staffing changes -- more buyers = lower MPC, fewer buyers = higher MPC.

Some stores have a custom input field for specific values between 1-60 minutes.

Note: If you see a locked icon, MPC is managed by an admin and cannot be changed from the queue.


Managing Containers

Containers represent the bins/bags a customer brings. You can adjust them as needed:

  • Click + (up arrow) to add a container (customer brought more items)

  • Click - (down arrow) to remove a container (as items are processed)

The container count is displayed prominently on each queue item so you can track progress.

Tip: Container changes sync in real-time across all staff devices!


Deleting a Buy

Sometimes you need to remove a customer from the queue entirely. Click the X icon on the right side of any queue item to delete.

IMPORTANT: Delete vs. Process

Action

What Happens

Complete Buy

Transaction recorded, customer history updated, reports reflect the buy

Delete Buy

Removed from queue entirely, no transaction recorded, doesn't appear in reports

Don't delete if you mean to complete! Deleting removes all record of the transaction.

Use delete for: No-shows, customer changed their mind, duplicate entries

A confirmation modal will ask you to confirm before deleting.


Common Questions

How do I change the number of containers?

Use the + and - arrows on the right side of the queue item to increase or decrease the container count.

How do I switch between the queue view and the workbook?

Use the left navigation menu -- click Queue to see the queue or Workbook to see the workbook. You can also click on a customer's name to open their details.

How do I add a buy manually?

Click the + Add Buy button in the Quick Actions section of the left sidebar to create a new queue entry manually.

How do I adjust the wait time?

Click one of the MPC preset buttons (3, 5, 7, 10, 15) at the top of the queue to change the minutes-per-container estimate. This affects all wait time calculations.

Why is a customer's card showing red/yellow?

Colors indicate extended wait times. Yellow means they've been waiting longer than normal; red means critical wait time requiring immediate attention.

What does the pulsing red triangle mean?

This indicates an active customer alert (like recent buys at multiple locations). Click it to review and clear the flag after addressing the concern.


Troubleshooting

Queue not updating in real-time

  • Refresh your browser

  • Check your internet connection

  • If issues persist, contact support

Can't change MPC

  • MPC may be locked by an admin

  • Look for the lock icon indicating restricted access

Customer stuck in wrong category

  • Check timestamps in customer details

  • Contact support if manual intervention is needed


Related Articles

  • Getting Started with the Workbook

  • Completing Buy Transactions

  • Understanding Customer Flags and Alerts

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